This post is dedicated to my Father-in-law Loren. Recently he took on a new job that requires him to use a computer with it email. I sent him an email and he was having a hard time replying back. I told him how to just hit reply and type me a message in the blank area and then hit send. Here are 5 must know’s for newbie’s.
1. How to compose an email: All programs have a few things in common.
- To: This is where you put the email addresses you want to send to. Email address have an @ sign in it for example firstname.lastname@example.org.
- Subject: A subject line is where you put a brief explanation of what is to follow. One of my favorite post on this subject is Do Your Emails Suck- How to Write Emails That Get Results.
- Body: This is the larger blank area you compose your email or information you want to say to the person your sending the email to.
2. How to send an attachment: Their are times when you need to send a file to someone. Most email programs have a way to attach a file. A paper clip is normally associated to attaching a file or it will say attach a file. Once you click on Attach a file you will be asked to browse to the file you want to attach.
3. How to reply to an email: The easiest way to reply to an email is to click on reply this will populate the To field with the persons address that originally sent you the email. You can always add more addresses in the To field if you choose.
4. What links are and what they look like in emails: Links or hyperlinks are electronic pointers that help a computer jump from one website to another by simply clicking a link. These are generally blue and underlined. Sometimes they are red and underlined. Blue means you have not visited the link and reds mean you have clicked on it before.
5. What to do with attachments: Just as you can send an attachment/file you can receive them. These are files with information the person sending you the email would like to share with you. They can be Microsoft Word, Microsoft Excel, or pictures like JPEG. There are endless number of file attachment possibilities, click here for a great resource of file extensions.
The same paper clip used in sending attachments can show what attachments are in an email. You can click on the attachment name and either open it or download it to your computer. You can then open it and view what the person has sent you. Word of caution, if you do not know the person sending you the email and attachment DO NOT open it. Attachments can carry viruses that may be harmful to your computer.
How to interact with a blog is a great resource for those that maybe new to blogging.